What information must an employer’s payroll records contain?

Employers must keep payroll records showing, for each week worked by an employee:

1. the total hours worked each day;
2. the total hours worked each week;
3. the rate or rates of pay and basis (by the hour, shift, day, week, salary, piece, commission or other);
4. if paid more than one hourly rate, the number of hours worked at each rate;
5. if paid piece rates, the number of pieces completed at each piece rate;
6. gross wages
7. deductions
8. allowances or credits, if any, claimed as part of the minimum wage; and
9. net wages.

If the employee worked overtime and is required to be paid at a higher rate for overtime hours, the payroll records must also include the four items listed below, along with the items listed above:

1. the number of regular hours worked;
2. the regular hourly rate or rates of pay;
3. the number of overtime hours worked; and
4. the overtime rates of pay.

October 2018

Tags: New York, Wage and Hour