Handling I-9 Forms: What You Need to Know

In our previous post, we covered the pitfalls of poor job descriptions. Today, we address a critical issue: managing I-9 forms effectively.

“We’ve Always Done It This Way”

Using outdated methods, like outdated I-9 forms, can be a major compliance risk. Legal standards evolve, and sticking to old practices can leave you vulnerable.

That’s Not Enough!

Courts won’t accept “this is how we’ve always done it” as an excuse. I’ve witnessed firsthand how outdated practices can lead to serious consequences.

Business practices must adapt to legal changes. Failing to keep up could result in severe penalties. Don’t let your business fall behind.

Stay Organized

How cluttered is your desk with paperwork right now?

If you rely on a “system” that’s not transparent or efficient, it's time for a change. Proper record-keeping is crucial during audits. Agencies like the IRS use available old records as evidence.

Ensure all forms are correctly filled out, filed, and easily accessible. Regularly review and update your records retention policies. When it's time, shred outdated documents securely.

Stay tuned to learn about the third common issue and how to address all these challenges effectively.