Do I need a disclosure to record calls or meetings for training pruposes?

1. Employee & Business Communications Recording Policy (Handbook-Ready)

Call and Meeting Recording Policy

To support training, quality assurance, professional development, and customer service improvement, the Company may record business-related telephone calls, virtual meetings, and in-person meetings where permitted by law.

Recordings may include audio and/or video and may occur during internal meetings, external meetings with clients or vendors, customer service calls, or training sessions. Recordings are used for legitimate business purposes such as employee coaching, compliance, documentation, dispute resolution, and service improvement.

The Company complies with all applicable federal, state, and local laws regarding consent to record communications. Where required by law, participants will be notified that a call or meeting is being recorded and that continued participation constitutes consent.

Recordings are considered confidential business records and are stored securely. Access is limited to authorized personnel with a legitimate business need. Recordings will not be used for unlawful or retaliatory purposes.

Employees who have questions about this policy or applicable consent requirements should contact Human Resources.

2. Employee Acknowledgment & Consent (Optional Add-On)

This is useful if you want belt-and-suspenders protection, especially for internal meetings and trainings.

Recording Acknowledgment and Consent

I acknowledge that, as part of my employment, business-related calls, meetings, trainings, and communications may be recorded for purposes including training, quality assurance, professional development, compliance, and customer service.

I understand that recordings may include audio and/or video and may involve internal or external participants. I acknowledge that notice will be provided where required by law and that my participation constitutes consent.

I understand that recordings are confidential and will be handled in accordance with Company policy and applicable law.

Employee Name: ____________________
Signature: ________________________
Date: _____________________________

3. Short Disclosure Language (For Calls, Zooms, Calendars, or Email Footers)

These are perfect for practical, real-world use.

Phone / Voicemail Disclosure

Virtual Meeting (Opening Script or Auto-Message)

Calendar Invite Footer

Email Footer (Optional)

Business communications, including calls and meetings, may be recorded for training and quality assurance purposes where permitted by law.