Hey, Warriors and Bosses!
As we begin 2025, employers across the United States need to understand their obligations for reporting workplace injuries and illnesses under OSHA regulations. These requirements involve both physical posting of information at worksites and electronic submission of data, with different rules applying based on company size and industry risk levels.
The Annual Workplace Posting Requirement
Starting February 1, 2025, many employers must display their workplace injury and illness data through the OSHA Form 300A. This requirement affects any company that had 11 or more employees at any point during 2024, regardless of whether they experienced any workplace incidents. The Form 300A needs to be displayed in a prominent location at each workplace until April 30, 2025, ensuring all employees can easily access this important safety information. Importantly, a company executive must certify the accuracy of the displayed information.
Understanding Exemptions
Not all businesses need to comply with these routine recordkeeping requirements. OSHA provides a partial exemption for two categories of establishments: those with 10 or fewer employees throughout the year, and those operating in industries OSHA classifies as low-hazard based on NAICS codes. However, even exempt businesses must report severe incidents to OSHA, including workplace fatalities, hospitalizations, amputations, or loss of an eye.
Electronic Submission Requirements
The electronic reporting landscape becomes more complex, with different requirements based on establishment size and industry risk level. For establishments with 250 or more employees in 2024, electronic submission of Form 300A through OSHA’s Injury Tracking Application (ITA) is mandatory. Similarly, establishments with 20-249 employees in designated high-risk industries must also submit their data electronically. Both groups face a deadline of March 2, 2025.
New for 2025: Enhanced Reporting for Large, High-Hazard Establishments
This year brings additional requirements for larger establishments in high-hazard industries. Those with 100 or more employees must now submit not only Form 300A but also detailed information from their Form 300 (Log of Work-Related Injuries and Illnesses) and Form 301 (Injury and Illness Incident Report). This expanded reporting provides OSHA with more comprehensive data about workplace safety incidents.
Navigating State Plans and Compliance
Most employers operating under State Plans must also comply with these electronic submission requirements. To help employers determine their obligations, OSHA provides the ITA Coverage Application, a tool that clarifies whether a business needs to submit electronic reports. Employers should also consult their specific State Plan requirements, as these may contain additional provisions beyond federal standards.
Looking Ahead
These reporting requirements represent OSHA’s ongoing commitment to workplace safety transparency and data-driven policy making. By maintaining accurate records and submitting timely reports, employers not only fulfill their legal obligations but also contribute to a broader understanding of workplace safety trends. This information helps OSHA and safety professionals develop more effective strategies for preventing workplace injuries and illnesses.
For businesses approaching these requirements for the first time or needing a refresher, OSHA’s ITA webpage offers comprehensive guidance, including detailed FAQs and step-by-step instructions for electronic submission. Employers should bookmark this resource and begin preparing their documentation well ahead of the March 2 deadline to ensure smooth compliance with all applicable requirements.
Be Audit-Secure™!
Lisa Smith, SPHR, SCP
Note: This blog post is for informational purposes only and should not be construed as legal advice. Always consult with a legal professional for advice specific to your situation.
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Lisa Smith, SPHR, SHRM – SCP
Certified EEO Investigator (EEOC)
Lead Support and Content Chief – HelpDeskforHR.com
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